Circular Letter N° 340 “Protocols and Procedures for Receiving Documentation”

Circular Annex Date Reference Status Download
340 Yes 12.27.2021 Protocols and Procedures for Receiving Documentation In effect Yes

 

DEPÓSITO CENTRAL DE VALORES S.A.,
DEPÓSITO DE VALORES

Dear Issuers and Depositors:

As it is known, Decree No. 4 of the Ministry of Health was issued on February 5, 2020, declaring a health alert in the entire territory of the Republic to face the threat to public health caused by the spread of Covid-19. The decree’s validity was extended until December 31, 2021, according to Decree No. 39, issued on September 30, 2021.

To face the challenges of the health crisis, in 2020 and 2021, Depósito Central de Valores (DCV) implemented exception protocols and procedures consisting of replacing the physical and signed delivery of forms and legal documentation by sending them as informed in the Bulletin of March 19, 2020.

DCV is aware of the benefits involved in the use of electronic signatures, and it has worked in a new modality to receive documentation, keep our high-security standards, and meet the current regulations.

DCV has also worked in a new modality to receive equity deposit and withdrawal certificates to facilitate their processing and in a temporary phase towards even more efficient mechanisms, keeping our high-security standards and meeting the current regulations.

According to Law 19799, passed on March 25, 2002, and last amended on January 9, 2014, by Law 20720, Participants may send legal documentation with advanced electronic signatures; contracts, annexes, and forms to DCV as electronic documents; this is in the format that DCV provides and with a simple or advanced signature as follows:

1.- DCV Contracts and Annexes:
For subscribed participants, these must be sent via email to This email address is being protected from spambots. You need JavaScript enabled to view it. with a simple or advanced electronic signature.

2.- FROI Fundsettle and FACI:
Forms must be sent via email to This email address is being protected from spambots. You need JavaScript enabled to view it. with a simple or advanced electronic signature.

3.- FRI and FDED:
Issuances must be sent via email to This email address is being protected from spambots. You need JavaScript enabled to view it. with an advanced electronic signature. The Issuers’ Central Registry Department will send the corresponding FRI and FDED to subscribe with a simple or advanced electronic signature.

4.- Other DCV Documents:
For subscribed participants, these must be sent via email to This email address is being protected from spambots. You need JavaScript enabled to view it. with a simple or advanced electronic signature.

    • Annex No. 3 Security Administrator Registration Form
    • Security Administrator Unblocking and Disabling Form
    • Cash Accounts Registration Form
    • FRIC Form
    • FRD Depositor Registration Form
    • Forward Service Form
    • Mining Warrants Deposits and Withdrawals Form
    • Information Request Letters
    • Bond Holders Information Request Letter
    • Certificates Request
    • BRAA Deposit/Withdrawal Letters

The forms usually used by our depositors can be downloaded from our website at www.dcv.cl or can be requested at This email address is being protected from spambots. You need JavaScript enabled to view it..

5.- Legal Documentation Flow:
With an advanced electronic signature from a notary, these must be sent via email to This email address is being protected from spambots. You need JavaScript enabled to view it.This email address is being protected from spambots. You need JavaScript enabled to view it., or This email address is being protected from spambots. You need JavaScript enabled to view it. as appropriate.

6.- Signature Registrations of Legal Representatives Acting at DCV:
The signature registration will be sent to any Participant who requests it via email at This email address is being protected from spambots. You need JavaScript enabled to view it.This email address is being protected from spambots. You need JavaScript enabled to view it., or  This email address is being protected from spambots. You need JavaScript enabled to view it.  as appropriate.


The Participant’s legal representatives must sign the printed signature registration by hand. This document will allow to view and validate the simple electronic signature attached to other documents when the signature corresponds to images of signatures attached to electronic documents.

Signature registrations must be presented in original format in our offices located in Los Conquistadores 1730, floor 24, Providencia, Nueva Torre Santa María, with a photocopy of both sides of the legal representative’s I.D. card whose signature is to be registered at DCV.

While restrictions in the number of visitors due to COVID do not change, an appointment must be requested to deliver these documents at  This email address is being protected from spambots. You need JavaScript enabled to view it..

For all documents, it must be considered that if Participants have simple or advanced electronic signature mechanisms, both established in Law 19799, generated or issued by certification service providers, they may send the documents under one of these modalities (PDF format).

In cases where participants do not have a simple electronic signature provided by a certification service provider, they may send the forms in Word format with the image of the signature attached to the document. This will be considered a simple electronic signature.
To preserve the nature of electronic documents, documents signed by hand may not be scanned or digitized.

For those participants who have adhered to the contingency protocol, their adhesion will be extended to the new procedure without sending a new adhesion form.

Participants may continue sending their documentation via email as established in the contingency protocol (authorized personnel).

For those cases that need to inform changes to their adhesion or that correspond to new adhesions, the adhesion forms with the changes or requested adhesions must be sent to This email address is being protected from spambots. You need JavaScript enabled to view it., with the attached documentation signed by the general manager or the authorized legal representatives. DCV will have 48 hours to validate them and respond to that requirement.

Adhesion Form
Protocol – F.I. and MM Depositor or Issuer

Download 

 

For more information, please contact
the Shareholders Service Department.

This email address is being protected from spambots. You need JavaScript enabled to view it. +56 223 939 003

 

 

Sincerely,    

DEPÓSITO CENTRAL DE VALORES S.A.,
DEPÓSITO DE VALORES

Centro de Noticias


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